Data protection policies


Overview

Which information do we collect?
This is how we use your data
Information shared with a third party
Your rights
Other important information

 

DKKG - Image 900 x 400 - Domhuset

 

Data controller

Karnov Group is the data controller of the personal data which is collected and processed when you use our services. This is due to the fact that it is necessary for Karnov Group to collect data in order to make available these services to you as a user of our services.

 

Services covered by this policy

This policy applies to all law packages in Karnov Group's service Karnov Online, including Mini, Classic, Plus and Total, and stand-alone purchases. This policy also applies to packages Tax & Financial Statements, including Basis, Plus and Total, and stand-alone purchases. Finally, this policy also applies to electronic dictionaries under the Online Library.

 

Acceptance of this policy

If you use our services, you accept this Data Protection Policy and our Cookie policy. If you use our services, you accept these terms for collection, use and sharing of your personal data under this Data Protection Policy (which includes our Cookie policy and other documents to which reference is made in this Data Protection Policy. The Cookie policy describes the use of cookies and similar technologies.) and you accept the user consent. You will be presented to the user consent the first time you log on Karnov Online.

Hvis du bruger vores tjenester, accepterer du disse vilkår for indsamling, brug og deling af dine personlige data i henhold til denne Databeskyttelsespolitik (som omfatter vores Politik for cookies og andre dokumenter, der henvises til i denne databeskyttelsespolitik. Politikken for cookies beskriver brugen af cookies og lignende teknologier.) og accepterer Brugersamtykket. Brugersamtykket bliver du præsenteret for, første gang du logger på Karnov Online.

 

Changes

We may change this Data Protection Policy, and if we make material changes, we will inform you through our services or in other ways so that you have the option of reviewing the changes before they enter into force. If you do not want to accept the changes, you can terminate your access under your subscription agreement. Your continued use of our services after we have published or sent a notification about our changes to this Data Protection Policy, means that you accept the updated Data Protection Policy.

 

1. The information we collect

1.1 Information that you provide us with

Registration

You provide us with data to open an account with us.

Once you create a user profile at Karnov Online, you provide us with some information about you, typically name, e-mail address and a password.

 

Professional interests

With Karnov Online, you have the possibility of monitoring acts on a section level and collect your work in folders. They are coupled with your profile.

In addition, you have the possibility of choosing which professional subjects you are interested in.

 

Notes

In the services of Karnov Group you have the option of adding your own notes for law texts, legislative history, judgments etc. We do not require that any personal data is entered in these fields.

 

1.2 Information from an employer

When your employer buys a payment service for you, which you can use in your work, we may receive data about you.

An employer (or another person or unit purchasing our services for your use) can provide us with information about their employees or sub-suppliers that use these services. Thus, we may receive information about your field of work, your title and the IP address from which you are expected to access the service from.

 

1.3 Use of services

We log your visits and your use of our services.

We log user data when you visit or otherwise use our services, including our websites, app and platform technology, e.g. when you view or click on a document or make a search. We use logins, cookies, unit information and internet protocol addresses ("IP addresses") to identify you and log your use.

 

1.4 Cookies and other similar technologies

We collect data by means of cookies and similar technologies.

As elaborated on in our Cookie policy, we use cookies and similar technologies. You can check the use of cookies through your browser settings and other tools.

 

1.5 Your device

We receive data from your units and network.

When you visit or leave our services (including our plugins or cookies or similar technologies on third-party websites), we receive the web address of both the website from which you came and the website you proceed to. We also receive information about your IP address, proxy server, operating system, web browser and add-ons, device ID and functions and/or ISP.

 

1.6 Miscellaneous

We constantly improve our services, and that means that we obtain new data on an ongoing basis and create new use for the data.

Our services are dynamic, and we often launch new functions that can require collection of new information. If we collect new personal data or use your personal data for other purposes, we will inform you, and to the extent relevant we will also change this Data Protection Policy.

 

DKKG - Image 900 x 400 - Tech 2

 

2. This is how we use your data

We use your data to provide, support, adapt and develop our services.

How we use your personal data depends on which services you use and how you use these services. We use the data we have about you to deliver, support, adapt our services and make them available in such a way that is relevant and useful to you.

 

2.1 Services

Access to our services

We use your registered data to confirm your identity and allow access to our services:

 

Karnov Online

Our services give you access to Scandinavia's largest and most efficient legal search engine. You get access to constantly updated and consolidated legislation, the legislative history at act and section level, all important judgments and decisions, complete notes and links to all relevant sources and documents in one place.

 

Create your own Karnov

There are many possibilities of personal adaptation of your Karnov Online. This helps you be prepared as much as possible, including monitoring of acts at section level, own deletions and notes and collecting your work in folders.

 

2.2 Communication

We can communicate with you through e-mails, e.g. about the availability of our services, security or other service communication. It can be e-mails about how to use the services, updates and reminders. You can always change your communication preferences. Please note that you cannot opt out of service messages from us, including notifications about security and legal subjects.

 

2.3 Advertising

Preferred advertisements

The professional interests that you have indicated influence the jobs and courses that are shown to you on the front page of Karnov Online.

 

2.4 Marketing

We promote our services to you and others.

We use data and contents about users for invitations and communication that promote our services. We only send marketing information to you if you have consented to this. Service information about the availability of the services or new contents of the products to which you have access is sent to you when relevant to your use of our solutions.

 

2.5 Development of services and research

We develop our services and carry out research.

Development of services

We use data to carry out research for further development of our services to be able to provide you and others with a better, more intuitive and adapted experience and increase the engagement in relation to our services.

Surveys

We and others conduct surveys through our services. You are not obliged to respond to surveys, and you have the possibility of considering the information you give to us. You can opt out of invitations for surveys.

 

2.6 Customer support

We use data to assist you and solve problems.

We use the data (which can include your communication with us) necessary to examine, answer and respond to complaints with the service (e.g. errors).

 

2.7 Statistics

We use data to generate data sets.

We use your information to produce aggregated data sets in which it is no longer possible to identify you. We may e.g. use your data to generate statistics about our users, their professions or industry, number of advertisements delivered or clicked, or the demographic distribution of visitors to a website.

 

2.8 Security and examinations

We use data for examinations, security and to prevent fraud.

We use your data (including your communication with us) if we think that it is necessary for security reasons or to investigate into potential fraud or other violations of our user agreement or this Data Protection Policy and/or attempts to harm our members or visitors.

 

3. How we share information with third parties

3.1 Our services

Your profile is visible to your employer

Your profile is visible to your employer. We give your employer access to information about how you use the services made available for your work and related information. This information can concern the products and functions you use and how often you use them. We do not show your personal monitoring, notes or deletions in Karnov Online to your employer.

 

3.2 Archiving of communication

Customer service

Your e-mail communication with Karnov Group's customer service will be archived for the purpose of any future complaints from you or your employer.

 

Feedback

We retain the feedback that you have given us through the feedback button on Karnov Online. Your feedback will be anonymised in connection with the deletion of data.

 

Ask the expert

Through Karnov Online, you also have access to ask a question to one of our experts. This communication will also be anonymised in connection with the deletion of data.

 

3.3. Service providers

We can use others to assist us with our services.

We use suppliers to maintain our systems, analyse data, editing, payments, combating fraud, marketing and development. These suppliers have access to your data to an extent suitable to perform these tasks on our behalf, and they are under an obligation not to disclose the information or use it for other purposes.

 

3.4 Mandatory disclosure

We may have to share your information when we deem it required by law, or to protect you, your security and your rights.

We may have to disclose information about you when required by law, claim form or other legal procedures, or if we have an assumption that it is necessary to disclose the data in order to (1) investigate, prevent or respond to suspected or actual unlawful activities or to help public authorities, (2) enforce our agreements with you, (3) protect the security or integrity of our service. We inform our members about legal requirements on the disclosure of their personal data unless the legislation or a court order so prohibits.

 

3.5 Change of management or sale

We may share your information if our business is sold, but the information will still be used in accordance with this Data Protection Policy.

We may also share your personal data as part of a sale, a merger or change of management, or in the preparation thereof. Another unit that acquires us or part of our business is entitled to continue using your data, but only in a way in accordance with this Data Protection Policy unless you are informed otherwise.

 

4. Retention period

4.1. Data retention

We keep most of your personal data for as long as your account is open and for up to five years.

We store the personal data you have provided in connection with your use of the services of Karnov Group. We keep your data for up to five years after termination of the cooperation, in compliance with our user consent.

 

4.2 Closing of online access

We keep some of your data even if you close your online access.

We keep your personal data, even when you have closed your account if necessary to comply with our legal obligations (including requests from official authorities), comply with laws and provisions, solve disputes, maintain security, prevent fraud and abuse, enforce our user agreement or accommodate your request to opt out of further notifications from us.

 

5. Your rights

5.1 Right to access to and control your personal data

You may get access to or delete your personal data.

You can get further information about the personal data which we keep and process about you by contacting us at kundeservice@karnovgroup.com..

In addition, you can always object to Karnov Group's processing of your personal data and request rectification or erasure of your personal data. If you want to protest against the processing of your personal data, or if you want to have your personal data rectified or erased, contact us at kundeservice@karnovgroup.com. with a notification to that effect.

If you want to file a complaint about Karnov Group's processing of your personal data, you can contact the Danish Data Protection Agency.

Please note that we will not be able to offer our services if the required data described in section 2 is deleted.

 

6. Other important information

6.1. Security

We monitor and attempt to prevent security breaches. You should use the security functions available on our services.

Security measures

Karnov Group has technical and organisational security measures in place that protect your personal data against unintended or unlawful destruction, loss or change. These measures also protect your personal data against unauthorised sharing, leakages, abuse or other processing contrary to applicable law.

We regularly monitor our systems to find possible vulnerabilities and attacks. However, we cannot guarantee the security of the information you send to us. There is no guarantee that access to data cannot be obtained and that it cannot be disclosed, changed or destroyed in a breach of our physical, technical or administrative security measures.

 

6.2 Processing authorisation

Processing of your personal data is made to perform the user agreement and to comply with Karnov Group's legitimate interests.

Karnov Group processes the information provided by you or your employer to Karnov (see sections 1.1 and 1.2) for the purpose of performing the user agreement.

Karnov Group processes the information generated by your use of our services and data collected through cookies and from your device (see sections 1.3, 1.4 and 1.5) based on legitimate interests that exceed your interest that Karnov Group processes the data. The legitimate interests are for business purposes, marketing, IT security, communication and development.

 

6.3 Cross-border data transfer

We keep and use your data in Denmark and in the EU/EEA. We do not transfer your data outside Denmark and the EU/EEA.

Your data is stored on our servers in Denmark, except for your contact data which is stored on servers in London and Frankfurt. Please note that our other suppliers for the services of Karnov Group can access your data as described in section 3.3.

 

6.4 Contact information

If you have any questions or complaints about this policy, you can contact us at kundeservice@karnovgroup.com. or on 3374 0700.

Information on the processing of personal data

For authors, editors and other experts who collaborate with Karnov Group Denmark A/S

 

1. Processing of personal data about you

1.1

Karnov Group Denmark A/S, Skt. Petri Passage 5, DK-1165 Copenhagen K, e-mail: kundeservice@karnovgroup.com (hereinafter Karnov Group) will collect and process personal data about you for the purpose of performing one or more cooperation agreements that you have entered into with Karnov Group.


1.2

Below you will find a description of the personal data which Karnov Group will collect and process about you and for what purposes and based on which statutory authority the processing takes place.


1.3

For the performance of a contract or other agreement entered into between you and Karnov Group.

Karnov Group is entitled to collect and process the personal information about you below for the purpose of performing a contract or other type of agreement entered into between you and Karnov Group:

a) Name, title, address, e-mail address, telephone number, place of work, photo, personal profile text, birthday, fee information and bank information on payment of fees/royalty as salary or refunds of disbursements.

Your name and any title are permanently included in the publishing of your works in both a printed and digital form. Your personal data is used to communicate with you, to draft cooperation agreements, for marketing of your works, registration and payment of fees/royalty and for satisfaction surveys related to the cooperation.


1.4

To comply with statutory requirements. Karnov Group is entitled to collect and process personal data about you to comply with statutory requirements:

(a) Civil registration number for the purpose of reporting to SKAT (the Danish tax authorities) on payment of fees/royalty as salary.


1.5

To comply with Karnov Group's legitimate interests. In addition, Karnov Group keeps the following personal data about you which is processed based on a balancing of interests:

(a) Name, title and any place of work

The above personal data is kept in relation to historic comments in Karnovs Lovsamling and for historic editions of books for the purpose of an overview of an author history and dissemination of the author history to new authors and customers. The information is kept based on a balancing of interest, in that it is assessed that Karnov Group's interest in processing the data exceeds your interest in the data not being processed.

 

2. Confidentiality and information about Karnov Group's processing of your personal data

2.1

All personal data will be processed confidentially and will only be used for the purposes described in section 1.


2.2

Your personal data will be kept by Karnov Group and can be accessed by Karnov Group Denmark A/S's associated company in Sweden to the necessary extent.


2.3

Karnov Group uses external partners who will have access to and process your personal information in the form of your name and title which appears from e.g. an article or a book. Contents created by an author are sent to partners by e-mail or ftp server for the purpose of structuring for publication purposes. If a partner processes your personal data outside the EU/EEA, this will be made either based on the EU-U.S. Privacy Shield or the EU Commission's standard provisions. You can request a copy of the agreement that regulates the transfer of personal data by contacting kundeservice@karnovgroup.com.


2.4

Karnov Group will retain your personal data for no more than one year after expiry of the collaboration unless Karnov Group is required according to relevant legislation to retain your personal data for a longer period.

In addition, Karnov Group retains personal data for authors of historic comments in Karnovs Lovsamling and for historic editions of books for the purpose of an overview of an author history and dissemination of the author history to new authors and customers as long as required for the purpose.



3. Your rights

3.1

You can get further information about the personal data which Karnov Group keeps and processes about you by contacting us by e-mail kundeservice@karnovgroup.com, which will pass on your communication to the right employee. In addition, you can always object to Karnov Group's processing of your personal data and request rectification or erasure of your personal data. If you want to protest against the processing of your personal data, or if you want to have your personal data rectified, please contact us at kundeservice@karnovgroup.com with a notification to that effect. If you want to file a complaint about Karnov Group's processing of your personal data, you can contact the Danish Data Protection Agency.